Payroll Support From People Who Know Your Business
PayrollUSA combines reliable payroll processing and tax compliance with direct access to experienced payroll and tax representatives who know your account. We help you pay employees accurately, meet your filing obligations and avoid the frustration of navigating payroll issues alone.
Choose Standard Payroll if you prefer to enter and submit payroll yourself, or Managed Payroll if you want our team to handle the payroll entry for you. Either way, you receive responsive, personalized support when you need it, with optional tools and services such as QuickBooks integration, timekeeping and retirement-plan integration available as your business grows.
Standard Payroll
Best for businesses that prefer to enter and submit their own payroll information.
- Enter and submit payroll information yourself
- Autopay available for employees with consistent wages
- Weekly, biweekly, semimonthly or monthly payroll
- Direct access to experienced payroll and tax representatives
- Payroll processing and applicable payroll tax filings
Managed Payroll
Best for businesses that want our team to handle payroll entry for them.
- Submit payroll information by email or phone
- Our team enters and reviews your payroll
- Weekly, biweekly, semimonthly or monthly payroll
- Direct access to experienced payroll and tax representatives
- Payroll processing and applicable payroll tax filings
Which option is right for you?
Choose Standard Payroll if you are comfortable entering and submitting payroll information yourself. Choose Managed Payroll if you would rather send your information to our team and have us enter and review it for you. Both options include access to payroll and tax representatives who are familiar with your account.
Other payroll frequencies: Quarterly payroll is $300 per payroll. Annual payroll is $1,000 per payroll.
Additional fees: Year-end processing, integrations and other optional or ad hoc services are billed separately.
Available to eligible new clients who select the promotion and commit to 12 months of service. The 50% discount applies to monthly base and per-employee payroll fees for the first 12 months. Clients who cancel before completing 12 months must repay the promotional discounts received through their cancellation date. Year-end processing, integrations, rush processing and other optional or ad hoc fees are excluded. Regular rates apply after the promotional period. See promotional agreement for complete terms.
What You Get with PayrollUSA
- Run Payroll Without Stress: We handle calculations and payments, so every payday is smooth.
- Get Support from a Real Person: Dedicated specialists who know your business and are easy to reach.
- Stay Confident in Your Compliance: We keep up with IRS rules so you don’t have to.
- Forget About Payroll Tax Deadlines: We take care of all federal and state payroll filings, accurately and on time.
- Easily Track Time and PTO: Manage work hours and time off without spreadsheets or guesswork.
- Keep Employee Docs in One Place: Store and access key payroll documents with secure digital tools.
- See the Big Picture: Custom reports and insights help you plan, budget, and grow.
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About Enrollment
The online enrollment process will guide you through an easy interview to gather your data. We have secured this process using the latest in encryption technology to safeguard sensitive personal data we need to prepare tax returns. If you prefer, you may register with a representative weekdays by phoning 1-800-NANITAX. We love chatting with our clients.
Prefer a paper enrollment form? Download here
Frequently Asked Questions
A household employee is someone you hire to perform services in your home, such as a nanny, caregiver, housekeeper, or gardener. Unlike independent contractors, household employees are subject to payroll tax and employment eligibility verification by the employer.
Yes, as a domestic employer, you are responsible for paying household employment taxes, including federal income tax, Social Security, Medicare tax, and unemployment tax. Payroll USA ensures all taxes are filed and paid on a timely basis, keeping you compliant.
Yes, as a household employer, you need an Employer Identification Number (EIN) to report taxes for your domestic employee. We handle this process for you, making it simple to stay compliant.
The Fair Labor Standards Act (FLSA) sets the standards for minimum wage, overtime pay, and recordkeeping. It applies to household employees like nannies, caregivers, and others who perform household work. Payroll USA helps you adhere to FLSA standards.
Payroll taxes for household employees are usually paid on a quarterly basis. We handle the calculation and filing, including Schedule H, to keep you up to date with all tax payments.